The General Assembly holds full powers to ensure the attainment of the aims of the Association.
The quorum for a meeting shall be more than 50% of active (voting) members present.
The General Assembly is composed of one representative of every active (voting) member Association.
Active (voting) members have one vote. If requested by any delegate present, voting may be by secret ballot.
Associate members (non-voting) may attend the meetings of the General Assembly.
The General Assembly forum to be used only for European business and national problems are to be dealt with, within the country concerned.
The General Assembly shall be competent for the following points:
- approve a proposal by the Board that the membership of a specified member be revoked pursuant to Article 5
- approval of international auditor
- the election and revocation of the administrators
- admit members to the Association
- consider and decide the rates of annual membership fees
- modification of the Articles of Association
- approval of internal rules and regulations
- dissolution of the Association
The General Assembly shall meet every year and shall be announced six months in advance.
Proposals for Agenda items must be received by the Administration Board up to four months prior to the General Assembly.
The Agenda for the General Assembly shall be notified in writing to all active and associated members, not less than ten weeks in advance of the General Assembly.
Extraordinary General Assembly may be convened at the request of the majority of the active members.
The proposals for Agenda items to be received by the Administration Board up to three months prior to the proposed special meeting
The Agenda proposed for this special meeting to be notified, in writing, to all active and associated members, not less than eight weeks in advance of the proposed special meeting.
It is the responsibility of each active member to notify the Secretary, in writing, of the name of their delegate one month prior to the General Assembly or Extraordinary meeting
Each of the active (voting) members may be represented at the General Assembly by another active member with a special written authority to act. However, no active member may hold more than ONE written authority to act.
The General Assembly’s decisions shall only be considered to be valid if more than two thirds of the active members are present or represented.
The General Assembly is chaired by the President of the Association. Or, if incapacitated, the Vice President.
With the exception of the cases provided for by these statutes, resolutions shall be adopted by a simple majority of active members present or represented and they shall be brought to the attention of all members.
The General Assembly cannot take a decision on any subject that is not on the agenda.
The General Assembly’s resolutions are recorded in a registry signed by the President and kept by the Secretary, who shall make them available to the members.
Without prejudice to Article 5 of the Law of 25 October 1919, any proposal involving a modification of the statutes or the dissolution of the Association must come from the Administration Board.
The Administration Board must notify the members of the Association at least three months in advance of the date of the General Assembly that they will take a decision on said proposal.
The General Assembly’s decisions shall only be valid if two thirds of its active (voting) members are present or represented by a written authority to act.
No decision shall take effect unless approved by a two-thirds majority of votes.
However, if two-thirds of the active members of the Association are not present or represented by a written authority to act, another General Assembly shall be convened in the same conditions as set out above. This General Assembly’s final decision shall be valid on the proposal in question, regardless of the number of active members present or represented by a written authority to act.
Modifications of the statutes must be forwarded to the Administration Board and discussed and agreed at the General Assembly. These shall only take effect after having been approved by Royal Decree and after the publicity conditions required by Article 3 of the Law of 25 October 1919 have been complied with.
The General Assembly shall determine the Association’s mode of dissolution and liquidation.